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More About Media Library Archive Conversion
Audiovisual media library archive conversion
for your business or organization.
First consider this...
Almost every organization has important audiovisual records. Even if you have a smaller media library, quite often these records are not properly stored or organized and may be located in multiple physical locations. In most cases, little consideration is given to the special storage requirements of audiovisual media. More often than not, there is no backup in place. Chances are, your media collection would get used much more often if you had more details on the contents and if there was an easier way to access and play back the information. At MTS, we are strong proponents of the basic philosophy, "if you can't measure it, you can't manage it". The first and most important step in preserving your audiovisual media library is measurement through assessment. Assessing the basic media types, condition of your media, size of your collection, content and importance of the collection, along with knowing how the current physical storage environment will effect the collection's lifespan, are all keys to managing the collection and properly preserving it for future use.

Why should I consider converting my library?
Videotape, audiotape, photos, transparencies, motion picture film, and analog disc recordings are all prone to deterioration, wear, fading, information loss, damage, erasure and contamination. Even under proper storage conditions, in most cases your media library is slowly erasing itself over time. If deterioration could be stopped, technology advances, media formats are phased out and reliable original playback machines become harder to find and more expensive to maintain. The more time allowed to pass between a format being phased out and finally digitizing your content increases the likelihood that it will cost more tomorrow to transfer most media than it will today. On the positive side, the benefits in conversion to digital format allow for easier use and access, quick and inexpensive copies and backup, digital restoration, fast access to materials for presentation, sharing of media across a networked platform and quick/easy migration to other current formats and new technology as it becomes available.

Why use Media Transfer Service?
Choosing the right company to convert your media library is an important decision. The right company should have the resources of professional conversion equipment which is properly maintained and calibrated. They should know and follow industry standards and best practices. They should be able to offer media inspection services and have a working knowledge of media deterioration/contamination, media repair/recovery and suggestions for proper original media storage before and after it has been converted. They should have the ability to add metadata information to the conversion process or at least guide you on what type of resource information should be provided as an attachment to the conversion process. Finally, your conversion company should have the knowledgebase and foresight to provide a high quality end-product, in the proper formats that will be useful both now and into the future. Combine these key requirements with a partner that will treat both you and your media library with respect, professionalism, care, understanding and you have Media Transfer Service. We work with a wide range of clientelle and provide satisfied clients with consistent, professional results. See the list below for a sampling of clients we service.

Is converting my media library expensive?
Most people assume that converting their media library is very expensive but are surprised to find out how cost effective the process is. We have many clients that have an annual funding budget for preservation and only convert a portion of their library each year as part of a multi-year conversion plan. We work closely with clients who are applying for grants or other funding. Combined with the advantages of digital media, the halt of further information loss and excellent customer service, our clients see a true value.

"No experience necessary"
Our clients don't need to be experts in media conversion, that's our specialty. We work with you in easy to understand terms and methods. The final product is easy to use and access.

The first step: Assessing your needs
A detailed client-needs assessment is the first critical step to converting your media library. First we analyze your media library and assess your current and future needs. Working to your budget and timelines, we then present a comprehensive conversion plan, detailing any media conversion priorities, conversion timelines and methods, final media formats and data access/storage options. Our goal is to meet your current needs while allowing for future growth, all within your budget.

Tying it all together.
Most businesses or organizations that have a media library, continue to add to it on an ongoing basis. Part of our service can include consultation and coordination with other departments within your organization. This insures that you don't have to go through the additional expense of converting media that is currently being produced, when adding it to your new library format.

A list of some of our clients:
Georgetown University
Memorial Art Gallery
Department of Local History - East Rochester
Eisenhower College Alumni Foundation
St. John Fisher College
Roswell Park Cancer Institute
Densho: The Japanese American Legacy Project
Dharma Ocean Foundation
University of Cincinnati
Department of Local History - Pittsford
Cornell University
Don Elliot Music Collection
Sisters of Saint Joseph Archives
The Jewish Federation
Greece Police Department
The University of Rochester
Office of Special Affairs - California
Burrow of Alchohaul Tobacco and Firearms
Naples Historical Society
Progressive Insurance - Corporate Headquarters
Dr. Frank Vinifera Wine Cellars
Central Intelligence Agency (CIA)
Public Broadcasting Service (PBS)
Estate of Jean Craighead George
Camp Pathfinder
The Visual Studies Workshop - Rochester, NY
Eastman Kodak Company
Robert L Jacobson - Attorney at Law
Underberg and Kessler, LLP
Machi and Machi Communications
Crosby-Brownlie, Inc
Free To Choose Network
Lumina Partners, LLC
New Energy Works Timberframers
No Fault Sport Group, LLC
Pearl Law Firm
RCL Benziger
Rochester Folk Art Guild

Media Transfer Service, LLC. Rochester, NY . Phone: 585-248-4908 . Email: mtsinfo@rochester.rr.com
Media Library Archive Conversion, Media Asset management, metadata, archive preservation, media preservation, library preservation, media library preservation, archive digitization, audiovisual archive asset management